Older or slower laptops are common in many UK small businesses, often kept in use to save costs. However, these devices can pose significant security risks if not managed properly. Over time, outdated hardware and software may no longer receive security updates, making them vulnerable to cyberattacks. This can expose sensitive business data, disrupt operations, and damage customer trust.
Why this matters for UK SMEs
For a typical UK SME with 50 to 150 employees, a handful of ageing laptops might still be in daily use. If these devices are compromised, malware or ransomware could spread across the network, causing downtime and data loss. This not only affects staff productivity but also risks breaching UK GDPR and the Data Protection Act 2018 if personal or customer data is involved. Additionally, failing to maintain device security can complicate compliance with Cyber Essentials or ISO 27001, which many clients or suppliers expect.
Real-world example
Consider a small marketing agency with 75 staff, where some designers use laptops over five years old. Their IT provider noticed these devices were running unsupported versions of Windows and lacked critical security patches. By working together, they prioritised upgrading key devices and implemented strict access controls on older machines until replacement. This approach reduced the agency's exposure to cyber threats and helped maintain client confidence during a Cyber Essentials Plus audit.
Practical steps to protect older laptops
- Check software updates: Ensure all laptops run supported operating systems and have the latest security patches installed. If updates are no longer available, plan to replace the device.
- Use multi-factor authentication (MFA): Require MFA for accessing business accounts and systems from these devices to add an extra security layer.
- Limit access: Restrict what data and systems older laptops can access, especially sensitive or critical business information.
- Regular backups: Confirm that data on these laptops is backed up securely and regularly to prevent loss in case of compromise.
- Endpoint protection: Install and maintain reputable antivirus and anti-malware software tailored for older hardware.
- Monitor device activity: Use logging and alerts to detect unusual behaviour that could indicate a breach.
- Ask your IT provider: Inquire how they manage legacy devices, including patching, monitoring, and replacement strategies.
- Review service agreements: Ensure your IT support contract includes clear provisions for handling older hardware and security updates.
What to do next
Protecting slower or older laptops from security risks is an ongoing process that requires careful attention and planning. Speak with a trusted managed IT provider or IT advisor who understands the challenges faced by UK SMEs. They can help assess your current device estate, recommend practical improvements, and support compliance with relevant security standards. Taking these steps will help reduce cyber risks, maintain business continuity, and preserve customer trust.