When bidding for contracts that require Cyber Essentials certification, it's important to demonstrate that your hardware and devices meet the scheme's security standards. This means showing that your computers, servers, and network equipment are configured and maintained to reduce common cyber risks, such as malware infections or unauthorised access. Simply owning up-to-date hardware is not enough; you need to prove that security controls are actively in place and managed.
Why this matters for UK SMEs
Failing to meet Cyber Essentials requirements can expose your business to cyberattacks that cause downtime, data breaches, or loss of customer trust. For example, a ransomware infection might lock your files, halting operations and leading to costly recovery efforts. Many UK public sector contracts and larger private companies now expect suppliers to hold Cyber Essentials certification as part of their due diligence. Demonstrating compliance can therefore protect your reputation and open doors to new business opportunities.
A typical scenario
Consider a UK SME with around 50 staff bidding for a local council contract. The council requires Cyber Essentials certification to ensure suppliers have basic cyber hygiene. The SME's IT provider helps by auditing all devices to confirm they have supported operating systems, up-to-date security patches, and properly configured firewalls. They also verify that antivirus software is installed and running on every device. The IT provider then assists in compiling evidence for the Cyber Essentials assessment, including network diagrams and security policies. This proactive approach helps the SME win the contract and reduces their exposure to cyber threats.
Practical checklist to prove your hardware meets Cyber Essentials
- Ask your IT provider: Do all devices run supported operating systems with the latest security updates?
- Check antivirus status: Is antivirus software installed, active, and regularly updated on every device?
- Review firewall settings: Are firewalls enabled and correctly configured on all hardware, including routers and endpoints?
- Confirm user access controls: Are administrator rights limited, and is multi-factor authentication (MFA) enabled where possible?
- Inspect patch management: Is there a documented process to apply security patches promptly across all hardware?
- Gather evidence: Collect network diagrams, device inventories, and security policies to support your Cyber Essentials application.
- Evaluate supplier documentation: When tendering, request and review cybersecurity policies and certification evidence from your hardware vendors or IT partners.
Common pitfalls to avoid
Many small businesses assume that simply buying new hardware or installing antivirus is enough. However, without proper configuration, ongoing patching, and access controls, devices remain vulnerable. Another frequent issue is lacking clear documentation or proof of controls, which can delay or prevent passing Cyber Essentials assessments. Regular reviews and working with an experienced IT partner can help avoid these problems.
If you're preparing for a tender that requires Cyber Essentials, it's wise to engage a trusted managed IT provider or IT advisor early. They can perform a thorough hardware and security review, help implement necessary controls, and guide you through the certification process. This approach reduces risk, supports compliance, and strengthens your position in competitive bids.